Campground Rules

IWLA CAMPGROUND RULES AND REGULATIONS

Alexandria Chapter – Stafford, Virginia

Purpose:

Provide a safe, healthy campground area for IWLA members and their families to enjoy.

Rules and Regulations:

A. Campsite Committee – A committee shall be established to oversee the campground area. The committee shall consist of a Chairperson and three other members, including the Caretaker, appointed by the President and shall serve at the pleasure of the President and for a term concurrent with the term of the President.

(1) Duties of the Campground Committee shall include but not be limited to the following:

(a) Establish rules and regulations for the conduct of campers, and the use of the campgrounds.

(b) Set fair and appropriate fees for the use of the camping area to include annual site fees and electric fees.

(d) Collect annual fees for campsites and electrical fees in accordance with established rules and regulations.

(e) Report to the Executive Board monthly on the status and condition of the campgrounds.

(f) Recommend to the Executive Board the removal of recreational vehicles not in compliance with campground rules, recommend maintenance and upkeep items for the camping area and recommend suspension or removal of members campsite privileges when appropriate.

B. Campsite Fees – Fees shall be assessed on an annual basis for members who have reserved a campsite. These fees are to be paid in conjunction with annual membership fees. Fees shall be assessed at the following rates:

Campsite Fees:

(1) Campsite - $100.00 per year

(2) Overnight Campsite - $5.00 per night (if available)

C. Electric Fees – Fees shall be assessed on a monthly basis for members who have reserved a campsite. These fees are to be paid either annually or semi-annually at the member’s discretion. If the member chooses to pay on a semi-annual basis, the fees shall be paid in advance in January and July.

Electric Fees:

(1) All reserved campsites shall be assessed a monthly electric fee of $10 per month.

(2) Temporary campsites shall not be assessed this fee as it is included in the nightly rate.

D. Campsite Availability and Reservation – Campsites shall be assessed fees as follows. Two types of campsites are available to members:

(1) Reserved Campsite

(2) Overnight Campsite

(a) Campsites are available to members of this Chapter (Stafford Location) at the assessed fees delineated in paragraph B. Campsite fees are assessed on an annual basis and electric fees are assessed on an annual or semi-annual basis.

(b) Overnight campsites are available to members of this Chapter of the IWLA on an overnight basis not to exceed 14 days in a 30-day period. Fees are assessed on a nightly basis and include electric fees.

(c) Campsites must be reserved through the Campground Committee annually in conjunction with annual membership dues. Members must complete the appropriate form (Attached to these regulations) annually. This form shall include emergency contact information, type of recreational vehicle to be placed on the site and members choice as to the payment of electric fees (i.e. annual or semi-annual).

(d) The Campground Committee, before placement upon reserved or overnight sites, must approve recreational vehicles in excess of 31 feet.

(e) Members must utilize their campsite at least four weekends or 12 individual dates per year. “Use” means overnight stays. No member shall utilize the campsite for the storage of recreational vehicles. Members must log in/out of the campground each time they utilize their campsite. This log will enable the Campground Committee to monitor the use of the campground and verify member’s use of their campsite as required by these regulations. The Campground Log is maintained in the Turkey Shoot building.

(f) Failure to utilize the campsite either four weekends or 12 individual dates per year shall result in the suspension of the member’s privileges to reserve a campsite for one year. This will permit campsites to be open to those who wish to use these sites on an on-going basis and not for the storage of recreational vehicles.

(g) The Campground Committee shall maintain a waiting list for available campsites. Once a campsite becomes available the next person on the waiting list shall be offered the site.

(h) Should an individual decline the site it shall be offered to the next member on the waiting list until a member accepts to reserve the site in accordance with these regulations.

(i) Contacting the Caretaker at the IWLA is mandatory to reserve overnight campsites.

(j) Members whose privileges to reserve a campsite have been suspended or revoked must remove their recreational vehicle and all other property within 30 days of receiving notice to vacate the campsite. If after 30 days the member has not removed their property it shall be ordered removed at the member’s expense by vote of the Executive Board of Directors or the President of the IWLA Chapter. The member will be responsible for reimbursing the Chapter for all expenses incurred during the removal of said members property.

(k) Recreational vehicles removed from campsites due to suspension or revocation of privileges shall be removed by a licensed towing company from the Chapter premises at the owner’s expense.

(l) The Chapter reserves the right to initiate civil actions against a member to recover these expenses.

E. General Rules and Regulations – The following rules and regulations shall apply to all members, their families and guests while utilizing the campground areas. Members will be responsible for seeing to it that their family and guests abide by these rules and regulations while utilizing the campground areas.

1. Campsites shall be kept clean at all times. All trash must be removed from the park. Do not use the trash receptacles on the Chapter premises. The Campground Committee shall monitor cleanliness of campsites and violations shall be brought to the attention of the member. Violations must be corrected within 30-days of receiving notice. Should the member fail to correct noted discrepancies within the 30-day time period allotted, the Campground Committee shall correct the discrepancies and the member shall be assessed a on-time fee equal to the labor required to correct the discrepancy.

a. Campsite cleanliness includes the clean up and removal of trash, disabled or dilapidated recreational vehicles, sheds, picnic tables or other items placed on the site by the member that is not in good working order. During appropriate times of the year, leaves shall be raked up and disposed of.

b. Notification of campsite discrepancies shall be made in writing to the member’s current address on file with the Membership Director.

c. The Chapter reserves the right to initiate civil action against any member who fails to comply with discrepancies in order to recover costs incurred with the Chapter having to correct discrepancies or remove items from the member’s campsite.

2. No tent, recreational vehicle, motor home, shed, shelter or other items shall be placed on a campsite without first complying with and reserving a campsite and paying the appropriate fees.

3. The Speed limit within the campground is posted at 15 miles per hour.

4. Fires within the campground shall be contained within a fireplace, fire pit or charcoal grill. All fires must be extinguished prior to departing the campsite. Open-air fires are prohibited between February 15 and April 30 of each year by State Fire Regulations.

5. Noise shall be kept to a minimum between the hours of 10:00 PM and 8:00 AM in the campground areas.

6. No member shall cut, deface or damage live trees within the campground area without the permission of the Caretaker or Campground Committee.

7. Camping will only be permitted within designated sites.

8. Members shall not bury any garbage or food in or around campsites.

9. Members shall be permitted to reserve ONE campsite per year.

10. No more than one recreational vehicle and one motor vehicle shall be permitted on a campsite at one time. All other vehicles shall be parked in the designated parking area near the Turkey Shoot building.

11. The storage of boats, trailers, recreational vehicles, passenger vehicles or utility trailers on campsites is prohibited.

12. No solid waste or sewage commonly referred to as “black water” shall be dumped within the campground or on IWLA property. Solid waste, sewage or “black water” must be disposed of in an appropriate container and removed from the campground upon departure. The draining of “gray water” or water from washing dishes and general hygiene is permitted upon the IWLA campgrounds.

13. Permanent residential camping is prohibited.

14. Firearms shall not be discharged within the campground area. Firearms shall only be discharged at approved ranges on IWLA property.

15. Pets must be kept on a leash at all times while on Park premises. Owners must clean up after pets and dispose of pet droppings.

16. Motorbikes, dirt bikes, scooters, snowmobiles or other motorized vehicles such as ATV’s, Go-Peds or Go-Karts are not permitted within the campground areas.

17. No person shall remove picnic tables, fireplace materials or other items from a campsite to another site unless the member owns the property and is moving to another campsite. All members shall respect the property of others and larcenies will not be tolerated. Members who remove, deface or destroy the property of another shall have their IWLA membership permanently revoked by the Executive Board or the President of the IWLA.

18. Guests and children are not permitted to camp without being accompanied by an IWLA member or member’s spouse. Children are considered any person under the age of 18 years old. Once a member child turns 18, he/she must become a member of the IWLA.

19. No permanent structures, sheds or other buildings shall be erected on campsites. Temporary sheds, structures, etc., shall be permitted but must be maintained in good working order and are not permitted within 15 feet of a roadway or neighboring campsite. No temporary structure shall exceed 10 feet by 10 feet in size. Sheds must be constructed of metal, plastic or wood or a combination of these. Wooden structures must be kept painted and in good repair.

20. No concrete pads or permanent flooring shall be placed underneath any recreational vehicle, other vehicle, shed or structure on a campsite.

21. Covers and tarps are permitted over recreational vehicles to protect them from the elements. These covers must be secured to prevent blowing off during windstorms and other adverse weather conditions.

22. Temporary decking made of wood, concrete pavers; bricks or similar materials may be placed around recreational vehicles but must be maintained in good condition and working order. These decks must be removed once a member either voluntarily gives up a site or upon the suspension/revocation of a members campsite privileges.

23. Permanent fire pits, cooking grills or other outdoor cooking stations are prohibited. Temporary fire pits, cooking grills and outdoor cooking stations made of block, rocks or similar materials are permitted so long as they are not made permanent by the use of cement or other bonding materials. These must be removed should the member voluntarily give up his/her campsite or should the member’s campsite privileges be suspended or revoked.

24. Two-campground area clean up dates shall be established (one in the spring and one in the fall) at the discretion of the Campground Committee to clean up and perform maintenance within the campground areas. Members who have reserved sites must participate in at least one of these clean up dates but are encouraged to participate in both dates. Members who fail to participate in the clean-up projects may have their privileges suspended or revoked at the discretion of the Campground Committee or IWLA President.

25. The Campground Committee reserves the right to perform maintenance and upkeep within the campground areas to include individual sites as is necessary and at any time for the normal maintenance and upkeep of the campground areas.

26. Members shall report deficiencies, discrepancies and/or maintenance problems to the Caretaker immediately. Should electric power be interrupted to a particular site, the Campground Committee reserves the right to suspend electric fees during the time of the interruption for that particular site or should all sites be affected by the outage.

27. Flags are permitted at campsites but must be in good taste. The United States flag shall be flown in accordance with proper tradition. Flags that are offense are prohibited. Flags shall be affixed to a flagpole temporarily placed in the ground. These flagpoles must be temporary and shall be removed should a member voluntarily give up his/her campsite or should the member’s privileges be suspended or revoked. The Campground Committee or the IWLA President reserves the right to direct the removal of any flag that is considered to be offensive.

28. Tiki torches or similar devices such as bug zappers, citronella candles etc., are permitted but must be placed in such locations so as not to be a fire hazard or to interfere with the peace and tranquility of other members utilizing the campground.

29. Floodlights or other high-density lighting is not permitted within the campground area.

30. Vehicles must be parked so as not to interfere with the passage of other vehicles on the roadway. Vehicles shall be parked within the confines of the member’s campsite or in the designated parking area near the Turkey Shoot building.

31. No members shall encroach or interfere with the campsite of another member.

32. Members utilizing the campground area are subject to the laws of the Commonwealth and County of Stafford at all times. The President of the IWLA and/or any Officer of the Chapter may request law enforcement to enter the property and enforce the laws of the Commonwealth or the County of Stafford during conditions that affect the peace upon the lands owned or controlled by the Chapter. This includes any conduct considered to be disorderly, dangerous or any larceny/theft, vandalism or affecting the health or personal safety of any member.

33. Trash piles of brush, wood (not to include firewood that is properly stacked), bricks, block or other materials are not permitted on or around campsites.

34. Showers and bathroom facilities are available at the Clubhouse for members utilizing the campground. Members who utilize these facilities are responsible for cleaning up after themselves and respecting these areas for use by other members/persons utilizing the campground. Members found vandalizing or not respecting these areas shall be subject to having their campsite privileges suspended or revoked at the discretion of the Campground Committee or President of the Chapter.

F. Campground Maintenance and Upkeep – Annual fees collected in accordance with these regulations for campsites shall be utilized for the maintenance and upkeep of the campground to include but not limited to roadway maintenance, upgrade and/or addition of campsites, and the repair and upkeep of the bathroom facilities within the Clubhouse, which are available to campers and their guests and general upkeep of the campground area.

G. Electric Fees – Electric fees assessed in conjunction with the campground shall be utilized for the maintenance, upgrade and repair of electrical service to campsites within the campground areas.

H. Appeals of suspension/revocation of privileges, refund of campsite fees – Any member who has his/her campsite privileges suspended or revoked for a violation of the rules and regulations of the campground or who is levied a clean-up charge or other fee relating to a violation of the rules and regulations shall have the right to appeal to the Executive Board of the Chapter. The Executive Board immediately following the next regular membership meeting after an appeal is filed with the Campground Committee shall schedule a hearing. The appeal must be in writing and addressed to the President of the Chapter requesting an appeals hearing. The member whose privileges have been suspended or revoked shall have the right to address the Executive Board and request that the suspension/revocation be repealed.

The Campground Committee shall also have an opportunity to address the Executive Board concerning the reasons for the suspension/revocation and any actions taken by the Campground Committee to correct discrepancies to include notifications, actions such as cleanup of the affected campsite etc., and the Campground Committee recommendations concerning the outcome of the appeals hearing.

In the case of a suspension/revocation by the Chapter President, the President shall refrain from voting on the affected suspension/revocation appeal. The Executive Board shall vote to either repeal the suspension/revocation or reinstate the member’s privileges or to uphold the suspension/revocation and/or actions taken by the Campground Committee or President concerning the alleged violation(s).

A majority vote by the Executive Board shall be binding. A member whose privileges have been suspended/revoked or who has been levied a cleanup fee as set forth in these rules and regulations shall not be entitled to a refund in whole or in part.

I. Chapter Requirements – The Chapter shall provide to or make available to all

Member’s reserving or renting a campsite a copy of these rules and regulations upon application. Applications for reserved campsites shall be completed in January of each calendar year and will require the requesting member(s) complete an application form. The application form shall include a statement that the member has received or reviewed the campground rules and regulations and that he/she agree to comply with those rules and regulations.

J. Campground Account – The Treasurer shall establish a fund and/or account for

the campground and include this fund/account or line item in monthly and annual Treasurer’s Reports. The Campground Committee shall make recommendations to the Executive Board for the funding of needed repairs and/or additions to the campground areas. The President shall present these recommendations to the membership for approval prior to authorizing any expenditure.

K. Reservations – The Campground Committee reserves the right to make changes,

additions and deletions to the campground rules and regulations as necessary to insure the peace, security and maintenance of the campground area.

L. Chapter Liabilities – The IWLA – Alexandria Chapter shall not be held liable

for any damages incurred to any vehicle, recreational vehicle or other property by members utilizing the campground area. This includes damages that may be caused by an act of GOD, natural or man-made disaster or any criminal acts to include but not limited to acts of vandalism, burglary, larceny or arson.